MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING OCTOBER 18, 2024
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.marshharbourcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA MARSH HARBOUR
COMMUNITY DEVELOPMENT DISTRICT
Marsh Harbour Community Clubhouse 1000 Marsh Harbour Drive Riviera Beach, Florida 33404
REGULAR BOARD MEETING
October 18, 2024
10:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
August 16, 2024 Regular Board Meeting…	Page 2
Old Business
Discussion Regarding Annual Engineering Report
New Business
Consider Resolution No. 2024-05 – Adopting a Fiscal Year 2023/2024 Amended Budget…	Page 5
Discussion Regarding Tree Root Removal for 960 Tortuga…	Page 10
Discussion Regarding Tree Root Removal for 2036 Marsh Harbour…	Page 13
Administrative Matters
Board Members Comments
Adjourn

Publication Date 2024-10-07

Subcategory Miscellaneous Notices

MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Marsh Harbour Community Development District will hold Regular Meetings at 10:00 a.m. in the Marsh Harbour Community Clubhouse located at 1000 Marsh Harbour Drive, Riviera Beach, Florida 33404 on the following dates:
October 18, 2024
November 15, 2024
December 20, 2024
January 10, 2025
February 21, 2025
March 21, 2025
April 11, 2025
May 16, 2025
June 13, 2025
July 18, 2025
August 15, 2025
September 19, 2025
The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the Districts website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting.
From time to time one or more Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time without advertised notice. MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT
www.marshharbourcdd.org 10/7/24 10630879

Page 1

MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT
REGULAR BOARD MEETING AUGUST 16, 2024

CALL TO ORDER

The August 16, 2024, Regular Board Meeting of the Marsh Harbour Community Development District (the “District”) was called to order at 10:06 a.m. in the Marsh Harbour Community Clubhouse located at 1000 Marsh Harbour Drive, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Palm Beach Post on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Allen Walker, Vice Chairman Kent Pollock and Supervisor Nadine Sampson constituted a quorum and it was in order to proceed with the meeting.
Staff present included: District Manager Sylvia Bethel of Special District Services, Inc.; District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.; and Onsite HOA Manager Tara Bennett (via telephone).
ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
July 19, 2024, Regular Board Meeting
The minutes of the July 19, 2024, Regular Board Meeting were presented.
A motion was made by Mr. Walker, seconded by Mr. Pollock and unanimously passed approving the minutes of the July 19, 2024, Regular Board Meeting, as presented.

OLD BUSINESS
Discussion Regarding Annual Engineering Report

Ms. Bethel apologized for the delay as the engineer was on vacation, but she finally received the report for the Board to review. Ms. Bethel asked if the Board Members had any questions or if
Page 1 of 3

they would like to bring it back to the next meeting. The Board agreed and would like to bring it back for further discussion at the next meeting. Mr. Pollock would like clarification from the engineer on what areas are CDD responsibility. Ms. Bethel stated she would reach out to get this information.

NEW BUSINESS
Consider Resolution No. 2024-04 – Adopting Goals and Objectives

Resolution No. 2024-04 was presented, entitled:

RESOLUTION 2024-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT ADOPTING GOALS, OBJECTIVES, AND PERFORMANCE MEASURES AND STANDARDS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

Ms. Bethel stated that the Florida Legislature now requires community development districts to adopt goals and objectives and directed the Board’s attention to Page 7 of the meeting books. Ms. Bethel asked the Board to review and explained that next year, December 2025, the Board would determine whether the goals had been met. A lengthy discussion ensued.

A motion was then made by Mr. Pollock, seconded by Mr. Walker and passed unanimously adopting Resolution No. 2024-04, as presented.
ADMINISTRATIVE MATTERS

Ms. Bennett gave an update on Mr. Russ’s hurricane cut schedule. Mr. Pollock stated they have requested a monthly cutting schedule from Mr. Russ several times and have not yet received it. The Board requested that Ms. Bethel follow up with Mr. Russ about the monthly schedule and forward that information to all the Board Members. Ms. Bethel will reach out to Mr. Russ.

BOARD MEMBER COMMENTS
Ms. Bennett went over the gate proposal. Ms. Bennett and Ms. Bethel also went over how to proceed with billing the CDD for a portion of the gate.
ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 10:43 a.m. on a motion made by Mr. Pollock, seconded by Ms. Sampson and the motion passed unanimously.

Page 2 of 3

	
Secretary/Assistant Secretary	Chairman/Vice Chairman

Page 3 of 3

RESOLUTION NO. 2024-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2023/2024 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Marsh Harbour Community Development District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Amended Budget for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is hereby approved and adopted.
Section 2.  The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 18th day of October, 2024.

ATTEST:	MARSH HARBOUR
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Marsh Harbour Community Development District

Amended Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

AMENDED FINAL OPERATING FUND BUDGET

AMENDED FINAL DEBT SERVICE FUND BUDGET

AMENDED FINAL BUDGET
MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT OPERATING FUND
FISCAL YEAR 2023/2024 OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	FISCAL YEAR 2023/2024 BUDGET
10/1/23 - 9/30/24	AMENDED FINAL BUDGET
10/1/23 - 9/30/24	YEAR TO DATE ACTUAL
10/1/23 - 9/29/24	
O & M Assessments	678,996	687,308	687,308	
Debt Assessments	253,887	257,269	257,269	
Other Revenues	0	0	0	
Interest Income	360	17,500	17,470	
TOTAL REVENUES	$	933,243	$	962,077	$	962,047	
				
EXPENDITURES				
Supervisor Fees	11,000	7,400	7,400	
Payroll Taxes - Employer	880	566	566	
Engineering/Inspections	2,000	6,000	4,600	
Lake Maintenance	11,000	11,000	10,238	
Landscaping/Irrigation/Maintenance	150,000	149,720	149,720	
Lighting	35,000	35,000	31,919	
Security	330,000	315,574	315,574	
Management	36,036	36,036	36,036	
Secretarial	4,200	4,200	4,200	
Legal	14,000	14,000	11,495	
Assessment Roll	7,500	7,500	7,500	
Audit Fees	3,700	3,400	3,400	
Insurance	6,700	6,594	6,594	
Legal Advertisements	1,400	1,400	870	
Miscellaneous	800	900	846	
Postage	300	125	101	
Office Supplies	725	925	877	
Dues & Subscriptions	175	175	175	
Trustee Fee	2,500	2,500	0	
Continuing Disclosure Fee	350	350	350	
:ebsite Management	2,000	2,000	2,000	
Reserve	18,350	18,350	0	
TOTAL EXPENDITURES	$	638,616	$	623,715	$	594,461	
				
REVENUES LESS EXPENDITURES	$	294,627	$	338,362	$	367,586	
				
Bond Payments	 238,654 	(246,294)	 246,294 	
				
BALANCE	$	55,973	$	92,068	$	121,292	
				
County Appraiser & Tax Collector Fee	 18,658 	(10,383)	 10,383 	
Discounts For Early Payments	 37,315 	(31,530)	 31,530 	
				
EXCESS/ (SHORTFALL)	$	-	$	50,155	$	79,379	
				
Carryover From Prior Year	0	0	0	
				
NET EXCESS/ (SHORTFALL)	$	-	$	50,155	$	79,379	

FUND BALANCE AS OF 9/30/23	
FY 2023/2024 ACTIVITY	
FUND BALANCE AS OF 9/30/24	

$131,214	
$50,155	
$181,369	

.

AMENDED FINAL BUDGET
MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND
FISCAL YEAR 2023/2024 OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	FISCAL YEAR 2023/2024 BUDGET 10/1/23 - 9/30/24	AMENDED FINAL BUDGET
10/1/23 - 9/30/24	YEAR TO DATE ACTUAL
10/1/23 - 9/29/24	
Interest Income	100	11,600	11,541	
NAV Tax Collection	238,654	243,295	243,295	
Prepaid Bond Collection	0	0	0	
Total Revenues	$	238,754	$	254,895	$	254,836	
				
EXPENDITURES				
Principal Payments	165,000	165,000	165,000	
Interest Payments	66,501	69,174	69,174	
Bond Redemption	7,253	0	0	
Total Expenditures	$	238,754	$	234,174	$	234,174	
				
Excess/ (Shortfall)	$	-	$	20,721	$	20,662	

FUND BALANCE AS OF 9/30/23	
FY 2023/2024 ACTIVITY	
FUND BALANCE AS OF 9/30/24	

$198,289	
$20,721	
$219,010	

Notes
Reserve Fund Balance = $62,256*. Revenue Fund Balance = $156,754*.
Revenue Fund Balance To Be Used To Make 11/1/2024 Interest Payment Of $31,914.
* Approximate Amounts

Series 2015 Bond Refunding Information		
Original Par Amount =	$3,295,000	Annual Principal Payments Due:	
Interest Rate =	3.24% - 5.45%	May 1st	
Issue Date =	August 2015	Annual Interest Payments Due:	
Maturity Date =	May 2035	May 1st & November 1st	
Par Amount As Of 9/30/24 =	$1,970,000		

Page 10

From:   Marsh Harbour
To:    Sylvia Bethel
Subject:  Fwd: 960 Tortuga
Date:  Tuesday, September 17, 2024 6:08:59 PM

Evening request for tree root removal. The root growing and pushing up brinks Sent from my iPhone
Begin forwarded message:

From: Dinna Christian <dinna1010@icloud.com>
Date: September 17, 2024 at 5:51:13 PM EDT
To: Marsh Harbour <marshharbour1@yahoo.com>
Subject: 960 Tortuga

Hi please see attached pictures..

Page 13

From:   Marsh Harbour
To:    Sylvia Bethel
Subject:  2036 Marsh Harbour

Root removal

Date:  Monday, October 7, 2024 2:22:17 PM

Page 14

Sent from my iPhone