MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY SPECIAL BOARD MEETING MARCH 31, 2023
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.marshharbourcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA MARSH HARBOUR
COMMUNITY DEVELOPMENT DISTRICT
Marsh Harbour Community Clubhouse 1000 Marsh Harbour Drive Riviera Beach, Florida 33404
SPECIAL BOARD MEETING
March 31, 2023
10:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 17, 2023 Regular Board Meeting…	Page 2
Old Business
Discussion Regarding Landscape
Update on “No Trespassing” Signs
New Business
Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget…	Page 5
Administrative Matters
Board Members Comments
Adjourn

Miscellaneous Notices
Published in The Palm Beach Post on March 21, 2023

Location
Palm Beach County, Florida
Notice Text	
	Notice of Special Board Meeting of the Marsh Harbour Community Development District
The Board of Supervisors of the Marsh Harbour Community Development District (the District ) will hold a Special Board Meeting on March 31, 2023, at 10:00 a.m. at the Marsh Harbour Community Clubhouse located at 1000 Marsh Harbour Drive, Riviera Beach, Florida 33404.
The purpose of the Special Board Meeting is for the Board to consider any business which may properly come before it. A copy of the Agenda may be obtained at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, during normal business hours. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at this meeting should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737- 4922, at least seven (7) days prior to the date of the meeting.
If any person decides to appeal any decision made with respect to any matter considered at this Special Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice. Marsh Harbour Community
Development District	
	www.marshharbourcdd.org		
	March 21, 2023 #8572073	

MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT
REGULAR BOARD MEETING FEBRUARY 17, 2023

CALL TO ORDER

The February 17, 2023, Regular Board Meeting of the Marsh Harbour Community Development District (the “District”) was called to order at 10:00 a.m. in the Marsh Harbour Community Clubhouse located at 1000 Marsh Harbour Drive, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in The Palm Beach Post on October 11, 2022, as part of the District’s Fiscal Year 2022/2023 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Allen Walker, Vice Chairman Kent Pollock and Supervisors Judy Briggs, Tasha Mullings and Nadine Sampson (via phone) constituted a quorum and it was in order to proceed with the meeting.

Staff present included: District Manager Sylvia Bethel of Special District Services, Inc.; and District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Also present was Tara Bennett, the HOA Manager.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
December 16, 2022, Regular Board Meeting

The minutes of December 16, 2022, Regular Board Meeting were presented.

A motion was made by Mr. Pollock, seconded by Ms. Mullings and unanimously passed approving the minutes of the December 16, 2022, Regular Board Meeting, as presented.

OLD BUSINESS
Discussion Regarding Landscaping

Page 1 of 3

Ms. Bethel explained that an invoice from BrightView was inadvertently paid and explained that they had received another invoice for January 2023 in the amount of $5,068. The Board would like staff to inquire about this invoice. Mr. George asked the Board if they wanted to revisit the negotiated amount for BrightView because it was for some services not rendered, not an entire month. The Board wants to stand by the negotiated amount. A lengthy discussion ensued. Mr. Pollock asked Mr. George if BrightView had a timeframe in order to reply and Mr. George replied they did not. Ms. Bethel will reach out to BrightView again.

Consider New “No Trespassing” Signs Proposal

Ms. Bethel advised that that Board wanted to bring this item back and directed their attention to Page 5 of the meeting book. Mr. Walker asked Mr. George if the language on the signs was okay and Mr. George indicated that the CDD name should be removed from the sign. A lengthy discussion ensued. Ms. Briggs asked what the purpose of the signs were since people still trespass. Ms. Briggs suggested that they have someone to monitor this. Mr. Pollock contemplated removing the signs all together. Ms. Bennett noted she believes the signs protect the District. The Board would like staff to get revised proposals for four signs without installation costs. The Board authorized staff to approve the sign proposal for four signs without installation for a not to exceed amount of $500, pending legal review.

A motion was made by Mr. Walker, seconded by Ms. Briggs and unanimously passed authorizing Ms. Bethel to approve the sign proposal for four signs without installation for the not to exceed amount of $500, pending legal review of language for the signs.

NEW BUSINESS
Consider Pump Proposal

Ms. Bethel advised this irrigation pump replacement proposal had been sent over by the HOA. A lengthy discussion ensued about BrightView. Mr. Pollock stated they should get the proposal approved and deal with BrightView on the backend.

A motion was made by Mr. Walker, seconded by Ms. Briggs and unanimously passed approving the Randolph’s Enterprises, Inc. pump repair proposal in the amount of $3,400.

Consider Adjustment to District Counsel Fee Structure

Mr. George went over the change in fee structure with the Board and stated that the change should not affect the legal budget line item, should services remain the same.

A motion was made by Mr. Pollock, seconded by Mr. Walker and unanimously passed approving the adjustment to District Counsel fee structure, as presented.

ADMINISTRATIVE MATTERS

There were no Administrative Matters to come before the Board.

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.
Page 2 of 3

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 10:53 a.m. on a motion made by Mr. Walker, seconded by Ms. Mullings and the motion passed unanimously.

Secretary/Assistant Secretary	Chairman/Vice Chairman

Page 3 of 3

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Marsh Harbour Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2023/2024 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted.

Section 2.	A Public Hearing is hereby scheduled for June 16, 2023 at 10:00 a.m. in the Marsh Harbour Community Clubhouse, 1000 Marsh Harbour Drive, Riviera Beach, Florida 33404, for the purpose of receiving public comments on the Proposed Fiscal Year 2023/2024 Budget.

PASSED, ADOPTED and EFFECTIVE this 31st day of March, 2023
.

ATTEST:	MARSH HARBOUR
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairman/Vice Chairman

Marsh Harbour Community Development District

Proposed Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024 BUDGET	
O & M Assessments	678,996	
Debt Assessments	253,887	
Other Revenues	0	
 nterest ncome	360	
		
TOTAL REVENUES	$	933,243	
		
EXPENDITURES		
Supervisor Fees	11,000	
Payroll Taxes (mployer	880	
(ngineering/ nspections	2,000	
/aNe Maintenance	11,000	
/andscaping/ rrigation/Maintenance	150,000	
/ighting	35,000	
Security	330,000	
Management	36,036	
Secretarial	4,200	
/egal	14,000	
Assessment Roll	7,500	
Audit Fees	3,700	
 nsurance	6,700	
/egal Advertisements	1,400	
Miscellaneous	800	
Postage	300	
Office Supplies	725	
Dues & Subscriptions	175	
Trustee Fee	2,500	
Continuing Disclosure Fee	350	
Website Management	2,000	
Reserve/Contingency	18,350	
TOTAL EXPENDITURES	$	638,616	
		
REVENUES LESS EXPENDITURES	$	294,62 	
		
%ond Payments	(238,654)	
		
BALANCE	$	 ,9 3	
		
County Appraiser & Tax Collector Fee	(18,658)	
Discounts For (arly Payments	(37,315)	
		
EXCESS/ SHORTFALL 	$	-	
		
Carryover Funds From Prior Year	0	
		
NET EXCESS/ SHORTFALL 	$	-	

DETAILED PROPOSED BUDGET
MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022 ACTUAL	
FISCAL YEAR 2022/2023 BUDGET	
FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	
O & M Assessments	532,414	679,029	678,996	Expenditures Less nterest & Carryover/.94	
Debt Assessments	253,579	253,887	253,887	Bond Payments/.94	
Other Revenues	0	0	0		
 nterest ncome	293	360	360	 nterest ProMected At $30 Per Month	
					
TOTAL REVENUES	786,286	$	933,276	$	933,243		
					
EXPENDITURES					
Supervisor Fees	10,200	11,000	11,000	Supervisor Fees	
Payroll Taxes - Employer	780	880	880	ProMected At 8 Of Supervisor Fees	
Engineering/ nspections	1,967	2,000	2,000	No Change From 2022/2023 Budget	
LaNe Maintenance	8,135	12,000	11,000	$1,000 Decrease From 2022/2023 Budget	
Landscaping/ rrigation/Maintenance	152,833	150,000	150,000	2022/2023 Expenditure Through 2-28-23 = $56,869	
Lighting	32,992	35,000	35,000	No Change From 2022/2023 Budget	
Security	288,503	330,000	330,000	2022/2023 Expenditure Through 2-28-23 = $131,489	
Management	33,984	34,992	36,036	CP AdMustment (Capped At 3 )	
Secretarial	4,200	4,200	4,200	No Change From 2022/2023 Budget	
Legal	16,290	13,000	14,000	2022/2023 Expenditure Through 12-31-22 = $3,675	
Assessment Roll	7,500	7,500	7,500	As Per Contract	
Audit Fees	3,600	3,600	3,700	$100 ncrease From 2022/2023 Budget	
 nsurance	5,706	6,100	6,700	Fiscal Year 2022/2023 Expenditure Was $6,134	
Legal Advertisements	855	1,500	1,400	$100 Decrease From 2022/2023 Budget	
Miscellaneous	835	800	800	No Change From 2022/2023 Budget	
Postage	304	300	300	No Change From 2022/2023 Budget	
Office Supplies	1,228	750	725	$25 Decrease From 2022/2023 Budget	
Dues & Subscriptions	175	175	175	No Change From 2022/2023 Budget	
Trustee Fee	2,500	2,500	2,500	No Change From 2022/2023 Budget	
Continuing Disclosure Fee	350	350	350	No Change From 2022/2023 Budget	
Website Management	2,000	2,000	2,000	No Change From 2022/2023 Budget	
Reserve/Contingency	0	20,000	18,350	Reserve/Contingency	
TOTAL EXPENDITURES	574,937	$	638,647	$	638,616		
					
REVENUES LESS EXPENDITURES	211,349	$	294,629	$	294,627		
					
Bond Payments	(242,340)	(238,654)	(238,654)	2024 Principal & nterest Payments	
					
BALANCE	(30,991)	$	55,975	$	55,973		
					
County Appraiser & Tax Collector Fee	(4,356)	(18,658)	(18,658)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(27,215)	(37,317)	(37,315)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(62,562)	$	-	$	-		
					
Carryover Funds From Prior Year	0	0	0	Carryover Funds From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	(62,562)	$	-	$	-		

DETAILED FINAL DEBT SERVICE FUND BUDGET
MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023
OCTOBER 1, 2022 - SEPTEMBER 30, 2023

REVENUES	

FISCAL YEAR

2021/2022

ACTUAL	

FISCAL YEAR

2022/2023

BUDGET	

FISCAL YEAR

2023/2024

BUDGET	

COMMENTS	

 nterest ncome	
333	
25	
100	
ProMected nterest For 2023/2024	

NA9 Tax Collection	
242,340	
238,654	
238,654	
Maximum Debt Service Collection	

Total Revenues	
$	242,673	
$	238,679	
$	238,754		

EXPENDITURES					

Principal Payments	
160,000	
160,000	
165,000	
Principal Payment Due n 2024	

 nterest Payments	
79,542	
71,766	
66,501	
 nterest Payments Due n 2024	

Bond Redemption	
0	
6,913	
7,253	
Estimated Excess Debt Collections	

Total Expenditures	
$	239,542	
$	238,679	
$	238,754		

Excess/ (Shortfall)	

$	3,131	

$	-	

$	-		

Series 2015 Bond Refunding Information

Original Par Amount =	$3,295,000	Annual Principal Payments Due =	May 1st	
 nterest Rate =	3.24% - 5.45%	Annual nterest Payments Due =	May 1st & November 1st	
 ssue Date =	August 2015			
Maturity Date =

Par Amount As Of 1/1/23 =	May 2035

$2,295,000			

MARSH HARBOUR COMMUNITY DEVELOPMENT DISTRICT ASSESSMENT COMPARISON

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2020/2021	2021/2022	2022/2023	2023/2024	
 Assessment* 	 Assessment* 	 Assessment* 	 Projected Assessment* 	

O & M For Two Bedroom Units	
$	1,325.72	
$	1,325.65	
$	1,689.13	
$	
1,689.05	
Debt For Two Bedroom Units	$	499.52	$	499.52	$	499.52	$	499.52	
Total For Two Bedroom Units	$	1,825.24	$	1,825.17	$	2,188.65	$	2,188.57	
O & M For Three Bedroom Units	$	1,325.72	$	1,325.65	$	1,689.13	$	1,689.05	
Debt For Three Bedroom Units	$	684.28	$	684.28	$	684.28	$	684.28	
Total For Three Bedroom Units	$	2,010.00	$	2,009.93	$	2,373.41	$	2,373.33	

* Assessments nclude the Following   4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community nformation	

Two Bedroom Units	111	
Three Bedroom Units	291	
Total Units	402	
Three Bedroom nformation		
Total Units	291	
Prepayments	1	
Billed For Debt	290	

3/22/2023 5 38 PM	 V